Tuesday 30 May 2017

Show Struggles

My earlier post highlighted the successes of the show. It was a good show in general and I do want to focus on the positives; however, not everything was rosy and I don't want to gloss over the negative aspects completely and give anybody a false impression. So, here's what I struggled with:

Entries


Number of entries is the single biggest factor that determines if a show is going to work. So many of the costs of putting on a show are flat rate costs, but money comes in by the entry, so a difference of only a few people can make the difference between going into debt or turning a profit.

Two days before the closing date of the show, I only had two entries and I was pretty sure I was going to have to cancel. (I had set closing date the latest I could without losing my deposit on the facility etc. so I couldn't rely on late entries)

As someone who is trying to get dressage off the ground in this area, with both the show, and with the clinics, I have found that there are a few types of people. First, there are the awesome ones, the ones that are thrilled to finally have local dressage opportunities, will rearrange their schedules to make sure they can attend, and will go out of their way to help make events successful. There are a few of these people and they are awesome. These are the people who make me happy to put in the hours to organize clinics and shows, because I see that they appreciate my efforts and I love seeing them do well with their horses. Unfortunately there is a second, larger group of people who say they want to participate in things, but it's a real struggle to get them to actually put their money where their mouths are. I understand that not everyone will be able to make every show, but it's frustrating when people tell me they are interested but then don't enter just because they haven't ridden as much as they wanted to in the last couple weeks. I have tried to spread the message that these events won't be able to happen if there isn't enough support, but it hasn't gotten through to everyone. Third, there is the group that complains. Thankfully this group is small, but I need every entry I can get so I can't ignore or dismiss them. There was one lady who complained at length about how she wouldn't come if there weren't show-supplied test callers, so, I changed things up and offered test callers for a nominal fee, and had to rework my volunteer requirements to make it feasible. Then, she complained about the volunteer hours, I talked to her about options of making it work, and after all of that, she still didn't enter. Finally, there is the group that you don't know about in advance, you don't hear anything from them but they find your prizebook somewhere and suddenly you get sent an entry as a nice surprise.

I ended up getting entries from all four groups, but all of them waited until almost the last possible moment to enter. I understand when people want to wait until closing date to decide which tests or levels to sign up for, I've done it myself, but it's sure a good way to give the organizer a panic attack!

In the end, I had a total of 12 entries (including myself), so it was a very small show. I originally thought I would need at least 20 to make the show feasible, but most of the people who entered signed up for 6-8 tests over the weekend instead of the average of 3-4 that I was expecting, so the numbers added up okay. For a single ring dressage show over two days, 120 tests would have been a full show. My show had 68 tests over the weekend so it was more than half a show, which I thought was decent for the first attempt.

Scratches/Disqualifications


One competitor emailed me two days before the show to say that she was just too overwhelmed with other things and would have to scratch. She didn't expect her money back, which was great because I didn't have enough margins to repay her, but I was sad that she didn't get to participate.

We also had one horse rung out for blood in the mouth. This was the pair's first show and one of their first off property trips so there was a lot of tension on both sides and it resulted in a bitten tongue. The horse is fine and the rider and judge had a productive discussion. A bloody mouth was really not how I wanted to showcase dressage to the people who came out to watch though.

Show Ring Parents


My own parents are the least competitive people on the planet, and they aren't horsey in the slightest, so the idea of "hockey parents" at the side of the horse show ring is a bit of a foreign concept to me. Being a show organizer showed me that these do exist though. I didn't have any issues with any of the actual competitors, but I had a couple parents literally tapping their toes in my show office, impatient for results to come out, and getting upset when "certain goals weren't reached". Trying to accurately tally up scores while people stood around waiting was the most stressful part of the weekend for me (and for the record, all scores were out an hour after the last ride of the day, so I don't think I was excessively slow!)


Trains


One of the biggest complaints of the show was one that is really hard to do anything about. The facility was located near to a major train line. Large freight trains rumbled by fairly frequently. Some of the horses were not fans and would get a bit upset. Also, it made it tough for the riders to hear their readers. Luckily the trains were less frequent on Sunday. All in all, if that's the biggest complaint, I think the show went pretty well. I'm going to encourage the facility to plant a line of trees on the edge of the property beside the track as I think that would help quite a bit with the sound and motion. Also, the stabling (outdoor pens) were located near the tracks. Since it was a small show sometimes one horse would be left alone over in that area while all his neighbors were in the show ring. I think a larger show and more horses stabled would help to keep things chill.

11 comments:

  1. reading along with this, all i can do is nod my head. yup. event planning is not for the feint of heart. and those last-minute-entries are... a challenge. i definitely know what you mean about the show moms too haha - some of my most frustrating conflicts have been with a rider's parents vs with the rider themselves. go figure!

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    1. I guess it's universal! The awesome people helped balance it all out at least

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  2. I cannot imagine running a show, but I am very thankful for those that do.

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    1. I didn't imagine myself doing it either, but there was a need and nobody else was stepping up so it somehow happened. I'm glad I did it though, I feel like both scribing and organizing give you insights into shows that help as a rider.

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  3. omg the complainers! they're the worst!

    you've been doing a great job organizing things- keep up the good work and don't let the crazy people get you down.

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    1. Thanks! I wasn't expecting the complainers but I am happy that I tried to be accommodating while still holding my ground. The rest of the show was positive enough that I didn't let the issues get to me.

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  4. Keep your head up! That sounds like a great first effort.

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    1. Thanks, the judge thought I did pretty well and she's been to a lot of shows so I really respect her opinion. There's always going to be some bobbles, but all in all the ones at my show were fairly minor.

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  5. When I organized shows I found the biggest complainers were the ones who actually never came through. You did a great job and should be proud

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    1. I feel like I am learning that myself. We'll see if they come through next year or not

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  6. Although I wasn't the sole organizer of our GMOs last show (props to you!) I also found the biggest complainers were people who don't actually show! They're also the people who show up to our GMO meetings and complain the loudest about how things "should" be run, and then don't participate even if we use their suggestions.. ugh. Props to you for pulling off an excellent show, even with some small hitches!

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